In today’s rapidly evolving business environment, managing software licences effectively is essential for organisations of all sizes. Smartsheet, a popular work management platform, offers a range of licensing options with features that need careful management to maximise value. This is where partnering with a certified Smartsheet expert becomes invaluable. Collaborating with a trusted partner not only streamlines licence management but also ensures that your organisation remains compliant, optimised, and prepared for future growth. Here’s how a Smartsheet partner can enhance your licensing experience and the key features available in each Smartsheet plan.
Overview of Smartsheet Licence Plans
Smartsheet offers several licensing tiers, each designed to accommodate the needs of different organisations. Choosing the correct plan is crucial to ensure your team has access to the tools they need without paying for unnecessary features. Here’s a breakdown of the main plans available:
1. Individual Plan
– Cost: £11 per user/month (approximate)
– Best for: Freelancers or small projects with limited collaboration needs.
– Key Features:
– 10 sheets per user
– Basic project management tools
– Gantt charts, grid, and card views
– Limited automation (up to 100 automations per month)
– Basic reporting and dashboards
– Limitations: This plan is best suited to individuals or small projects as it lacks advanced collaboration, security, and integration capabilities.
2. Business Plan
– Cost: £22 per user/month (approximate)
– Best for: Small to medium-sized teams that require collaboration tools and more advanced features.
– Key Features:
– Unlimited sheets
– Advanced reports and dashboards
– Up to 250 automations per month
– Unlimited free collaborators (viewers)
– Standard integrations (e.g., Google Workspace, Microsoft Office 365)
– Custom branding (logo and colours)
– Activity log for tracking changes
– Limitations: While this plan supports collaboration, it may not offer the depth of security and control larger organisations require.
3. Enterprise Plan
– Cost: Custom pricing
– Best for: Larger organisations with complex workflows, data security needs, and custom integration requirements.
– Key Features:
– Unlimited automations
– Enhanced security (SSO, directory integration, etc.)
– Admin controls and permissions
– Advanced reporting, dashboards, and analytics
– API access for custom integrations
– Premium support options
– Additional add-ons like Data Shuttle for importing/exporting data
– Limitations: While this plan is highly customisable, costs can escalate depending on the features and support levels required.
4. Enterprise Advanced Plan
– Cost: Custom pricing
– Best for: Large enterprises needing advanced governance, custom integrations, and expanded Smartsheet capabilities.
– Key Features:
– All features from the Enterprise Plan, plus:
– Advanced governance and compliance tools
– WorkApps for building custom apps within Smartsheet
– Enhanced security and control features (e.g., encryption, audit logs)
– Advanced premium add-ons, including Data Shuttle, Pivot App, and Dynamic View
– Limitations: This plan is ideal for large organisations that require extensive control and customisation, but the complexity may not be necessary for smaller teams.
Expertise in Smartsheet Licensing
Smartsheet partners have a deep understanding of these various licensing tiers, their features, and associated costs. They can guide your organisation in selecting the plan that best suits your business, helping to avoid overspending on unnecessary features or missing out on essential tools that could improve productivity. For example, if your team frequently uses automation to reduce manual tasks, a partner can ensure that you opt for a plan that supports unlimited automations, such as the Enterprise plan.
Tailored Licensing Solutions
Smartsheet partners are adept at tailoring licensing options to meet the specific requirements of your organisation. They conduct a thorough analysis of your current and projected software needs and recommend the most cost-effective solutions. Whether you’re a small business requiring basic project management features or a large enterprise needing advanced security, a Smartsheet partner ensures that your licence meets your organisational goals.
Why Work with a Smartsheet Partner?
Compliance and Risk Management
Managing multiple software licences across an organisation can lead to compliance challenges. Smartsheet partners ensure that your organisation adheres to all vendor requirements, reducing the risk of non-compliance. They monitor your licence usage and provide strategies to keep you compliant, thus avoiding penalties or service disruptions.
Cost Optimisation and Licence Management
A Smartsheet partner not only helps you choose the right plan but also ensures cost optimisation over time. By continuously reviewing your team’s usage, they can recommend adjustments to your licence, such as downgrading unused features, consolidating licences, or switching to a more suitable plan. This careful management helps you maximise ROI and avoid unnecessary costs.
Ongoing Support and Features
Beyond the initial licensing setup, Smartsheet partners provide continuous support. They manage your licences to ensure renewals are completed on time, track feature usage, and offer insights into how you can better utilise Smartsheet’s evolving functionality. For example, partners can advise you on when to upgrade to the Enterprise plan if your team’s workflow outgrows the Business plan.
Partners also provide exclusive benefits like early access to new Smartsheet features, training sessions for your team, and strategic consultation on integrating Smartsheet with other tools in your tech stack.
Conclusion
Smartsheet offers a variety of licensing plans, each suited to different business needs. However, managing these licences effectively can be challenging without expert guidance. By partnering with a certified Smartsheet expert, you ensure that your licences are cost-effective, compliant, and tailored to your organisation’s specific needs.
With a Smartsheet partner, your business gains a strategic ally who helps optimise your software investment, manage compliance, and provide ongoing support. This partnership enables you to focus on your core activities while ensuring that your Smartsheet environment is optimised for both present and future success.
Reach out using the form below and our team of experts will be able to advise you further on the most appropriate licensing needs for your business.
